CAN’T FIND that document? Is it because documents are saved in places where no one can ever find them, or there are too many folders and subfolders on multiple drives? Perhaps your search functionality is limited, or you don’t have a document naming convention in place to make it easier. If this sounds familiar, you need to read this.
Electronic document security and confidentiality has never been more important for law firms. Likewise, cost pressures require high levels of efficiency across all operations, especially document management and printing processes. Faced with an increasingly competitive legal industry, you need to enhance document workflow efficiency and work as cost effectively as possible.
While often ‘invisible’, these processes can cost your business a lot of money, and are usually relatively easy to fix. Law firms rely heavily on paperwork, making print a substantial contributor to overall cost. Storing and archiving client files is a significant cost-contributor
as they can take up valuable office space and make retrieving information inefficient and time-consuming.
With large amounts of sensitive client information, the other key document management challenge for legal firms is adhering to some of the highest compliance standards and complex regulations.
Most law firms can benefit significantly from taking a more strategic approach to print and document management infrastructure. This includes better document handling and digitisation, process automation, and printer fleet management. An unmanaged print environment can cost more than $650 per employee per year, according to IT research company Gartner.
Reducing print volumes and print-related costs and identifying opportunities for greater efficiencies in staff printing habits are critically important, but they are not enough. Enhancing document workflow efficiencies can help your staff focus on what really matters: providing clients with sound advice while ensuring excellent information security and document storage.
Konica Minolta’s free business health check will help you identify the right solution, specifically tailored to your firm, and help you reduce operating costs and streamline business processes. The result: less frustration for attorneys and staff, happier clients, and easily accessible documents.
For a free business health check, click here