find the latest legal job
Corporate/Commercial Lawyers (2-5 years PAE)
Category: Corporate and Commercial Law | Location: Adelaide SA 5000
· Specialist commercial law firm · Long-term career progression
View details
Graduate Lawyer / Up to 1.5 yr PAE Lawyer
Category: Personal Injury Law | Location: Brisbane CBD & Inner Suburbs Brisbane QLD
· Mentoring Opportunity in Regional QLD · Personal Injury Law
View details
Corporate and Commercial Partner
Category: Corporate and Commercial Law | Location: Adelaide SA 5000
· Full time · Join a leading Adelaide commercial law firm
View details
In-house Legal Counsel & Commercial Lawyers
Category: Corporate and Commercial Law | Location: All Sydney NSW
· Providing lawyers with flexibility and control over when they work, how they work and who they work for.
View details
In-house Legal Counsel & Commercial Lawyers
Category: Corporate and Commercial Law | Location: All Melbourne VIC
· Providing lawyers with flexibility and control over when they work, how they work and who they work for.
View details
Taking control of legal information for less

Taking control of legal information for less

Promoted by 

Technology can help law firms make the most efficient use of both hard copy and digital documents. 

DESPITE A move towards a ‘paperless office’ in  many  industries,  the legal sector is one where paper-based records remain an important element in most day-to-day business operations. It makes sense. Traditionally, documents have been the lifeblood of the legal sector, providing solid reference material for a variety of purposes.

As advances in technology make way for more safe and secure digital documentation archiving and retrieval infrastructure, one question remains: can digital legal documents meet the same evidentiary requirements as paper documents? Electronic documents can be tampered with, potentially without trace, and this puts them at a disadvantage.

However, much of today’s digital document handling technology comes with enterprise-level security and authorisation features that can keep information much safer than if it were being held only as physical copies.

While digital files can be tampered with, paper files can easily go missing. Digital documents, on the other hand, will usually be backed up safely and securely.

There are other upsides. As the legal industry makes changes to accommodate broader changes in the digital economy,  it makes more sense to use digital documents where possible. Keeping and using electronic information can reduce the cost of storage and dramatically reduce the time and resources spent on managing documents.

Ultimately, the best way to go, in terms of costs and security, is to use technology that makes the most of both hard copy and digital document forms. Workflow management systems that incorporate hard copy document data capture and printing, for example, are a great example of technology that offers the best of both worlds.

Document data capture technology alone can make a big difference, as it not only helps to quickly catalogue files, it extracts the important information for quick and easy referencing further down the track.

This way, firms can have easy access to digital files and the detailed information in them whenever they need, while still having the option of keeping the hard copy version of documents on hand if circumstances call for them.

Finding and accessing relevant documents, especially in an industry sector that is so heavily reliant on documentation, can be a major cost for firms, with time taken away from other valuable activities. This makes document workflow management technology a potential revenue stream for law firms.

The ability to use workflow technology to track, capture, and assign document- based expenses as they occur means costs can be accurately allocated to a specific task and billed to a client. It also makes these tasks billed more transparent to the client.

Documents may continue to be the lifeblood of the legal profession, but clearly some flexibility is creeping in around how they are managed. The legal industry now has options open to it, and with the right business partner, can remove a large part of the traditional document management burden

For more information, visit the Konica Minolta website at


Like this story? Read more:

QLS condemns actions of disgraced lawyer as ‘stain on the profession’

NSW proposes big justice reforms to target risk of reoffending

The legal budget breakdown 2017

Taking control of legal information for less
lawyersweekly logo
Promoted content
Recommended by Spike Native Network
more from lawyers weekly
Jackie Rhodes
Report sheds light on LGBTQI inclusion in law firms
A recent report has revealed the varying perceptions on LGBTQI diversity and inclusion in the Austra...
Women in business
Annabel Crabb headlines Women in Business Forum
Political journalist Annabel Crabb has appeared at the Coleman Greig Lawyers Women in Business Forum...
Dec 11 2017
Warm welcome for new district court judges
Three practitioners who were appointed as district court judges in WA have been congratulated by ...
Allens managing partner Richard Spurio, image courtesy Allens' website
Jun 21 2017
Promo season at Allens
A group of lawyers at Allens have received promotions across its PNG and Australian offices. ...
May 11 2017
Partner exits for in-house role
A Victorian lawyer has left the partnership of a national firm to start a new gig with state governm...
Esteban Gomez
May 11 2017
National firm recruits ‘major asset’
A national law firm has announced it has appointed a new corporate partner who brings over 15 years'...
Nicole Rich
May 16 2017
Access to justice for young transgender Australians
Reform is looming for the process that young transgender Australians and their families must current...
Geoff Roberson
May 11 2017
The lighter side of the law: when law and comedy collide
On the face of it, there doesn’t seem to be much that is amusing about the law, writes Geoff Rober...
May 10 2017
Advocate’s immunity – without fear or without favour but not both
On 29 March 2017, the High Court handed down its decision in David Kendirjian v Eugene Lepore & ...